01What modern invoicing software must deliver
Self-employed people in Switzerland don't need a complicated accounting tool with a hundred features they'll never use. What matters: create invoices quickly, issue them correctly under Swiss law and send them reliably. Since 2020, this has meant the QR payment slip is mandatory — the red payment slip is history.
- Generate QR invoices automatically — reference number, IBAN and amount are filled in automatically
- Pre-fill mandatory fields — company name, address, VAT number appear on every invoice
- Send directly by email — no manual PDF export, no switching to your email client
- Keep track of status — open, sent, overdue, paid at a glance
- Create reminders automatically — in case of late payment, with one click
02Creating a QR invoice: how it works in einzly
einzly guides you through invoice creation in just a few clicks. Select a client, enter your services, save — the QR payment slip is generated automatically. No manual entry of IBAN or reference numbers.
Name, address and email are pulled from your client database — no retyping required.
Enter description, quantity and price, or choose from your own service catalogue. Discounts, bullet points and partial invoices are also available.
einzly calculates subtotal, VAT amount and grand total in real time — including flat-rate VAT or VAT exemption.
Once you save, einzly creates the legally compliant QR payment slip with a validated IBAN and unique reference number.
03Send invoices directly by email
No PDF export, no opening Outlook or Gmail. einzly sends the invoice directly from the app — with a personal greeting, your logo and a link to the web view where your client can open the invoice in their browser.
04All features of einzly invoicing software
| Feature | Traditional (Word/Excel) | einzly |
|---|---|---|
| QR payment slip | Manual or separate tool | Generated automatically |
| Direct email sending | Not possible | One click |
| Web view for clients | Not available | Always included |
| Invoice status tracking | Maintain manually | Updated automatically |
| Create reminders | New document | One click |
| Multiple languages (DE/EN/FR/IT) | Manual | Selectable per invoice |
| Foreign currencies (EUR, USD, GBP) | Manual conversion | Automatic |
| Recurring invoices | Not possible | Automatically as draft |
| VAT report export | Manual | One click |
| Letterhead / PDF branding | Manual template | Logo, colour, letterhead |
05Who is einzly the right invoicing software for?
einzly is built for self-employed professionals and sole traders in Switzerland — not for SMEs with payroll or international corporations. That means no feature overload, no steep learning curve, no lengthy implementation projects.
- Freelancers and consultants who issue 5–50 invoices per month
- Tradespeople and service providers with recurring clients
- Coaches, therapists and creative professionals
- Small businesses just starting out who don't need expensive software
- Self-employed people who want to handle their own accounting